Art of Management
Management
is all about getting the work done within the timeline
Harold
Koontz
Management is to forecast, plan, organize, command, co-ordinate and control Henri Fayol
Every manager or leader
has to work proactively and ensure that its team is delivering at par and below
are few pointers which help managers in aligning team towards a goal
· Productivity: It is the simplest way to
measure efficiency and its also about getting the result we want with less time
and efforts.
As daylight saving
approaches, it’s a good time to think about different ways you can and save
time. These days employees are spending more and more time at work, certainly
exceeding the typical 48-hour work week. However, increasing hours worked does
not necessarily translate to increased efficiency. So how can leaders and
managers improve productivity while still saving time? So the question is How
we can make our employees more productive and result oriented??
· Don’t
be afraid to delegate: Give responsibility to
qualified employees and trust they will perform the task well. This give your
employee the opportunity to gain skill and leadership experience that will
ultimately benefit your organization. You hired them for a reason now give them
a chance to prove you right
· Match
task to skills:
Asking your employees to be great at everything just isn’t efficient instead,
before giving an employee an assignment, ask yourself: is this the person best
suited to perform this task? If not find some one else whose skills and styles
matches your needs. And praise immediately about the job done by the employee
· Communicate
Effectively:
Every leader knows that communication is the key to a productive workforce so
encourage your employee to occasionally adopt a more antiquated form of contact
…. Voice to voice communication. Having a quick meeting or a phone call can
settle a matter that might have taken hours
· Keep
Goals clear and focused: You can’t expect
employees to be efficient if they don’t have a focused goal to aim for. If goal
is not clearly defined and actually achievable, employees will be less
productive. So try to make sure employees assignments are as clear and narrow
as possible. Let them know exactly what you expect out of them and tell them
specifically what impact this assignment will have.
One way to do this is to
make sure your goals are “SMART” – Specific, Measurable, Attainable, Realistic
and timely
· Cut
out the Excess: If possible try not to
give employees smaller, unnecessary task when they are focused on a large goal.
Take a look at the team’s routine and see if there is anything if you can
remove to give employees more time to focus on higher priority assignments.
· Train
and Develop Employees: There are a number of
ways that you can support employee development: individual coaching, workshops,
courses, seminars, shadowing or mentoring or even just increasing their
responsibilities. Offering these opportunities will give employees additional
skills that allow them to improve their efficiency and productivity
· Incentivize
Employees: One
of the best ways to encourage to employees to be more efficient is to actually
give them a reason to do so. Recognizing your workers for a job well done will
make them feel appreciated and encourage them to continue increasing their
productivity. When deciding how to
reward efficient employees, make sure you consider their individual needs or preferences
for example one employee might appreciate public recognition, while another
would prefer a private “thank you”. In addition to simple words of gratitude.
· Give
Each Other Feedback: There is no hope of
increasing employee efficiency if they don’t know they are being inefficient in
the first place. This is why performance reviews essential – measure your
employees performance, then hold individual meeting to let them know where they
are excelling and what area they need to work on. After reviewing your
employees ask them what you could do to help them improve. Maybe they would
like a little more guidance on certain tasks or would prefer a little more room
for creative freedom. Asking for feedback not only gives you clear immediate
ways to help your employees improve but also encourage a culture of open
dialogue that will allow for continued development over time
