Saturday, 27 October 2018

Art of management





Art of Management


Management is all about getting the work done within the timeline 

Harold Koontz


Management is to forecast, plan, organize, command, co-ordinate and control  Henri Fayol 

Every manager or leader has to work proactively and ensure that its team is delivering at par and below are few pointers which help managers in aligning team towards a goal

·        Productivity: It is the simplest way to measure efficiency and its also about getting the result we want with less time and efforts.
As daylight saving approaches, it’s a good time to think about different ways you can and save time. These days employees are spending more and more time at work, certainly exceeding the typical 48-hour work week. However, increasing hours worked does not necessarily translate to increased efficiency. So how can leaders and managers improve productivity while still saving time? So the question is How we can make our employees more productive and result oriented??

·        Don’t be afraid to delegate: Give responsibility to qualified employees and trust they will perform the task well. This give your employee the opportunity to gain skill and leadership experience that will ultimately benefit your organization. You hired them for a reason now give them a chance to prove you right


·        Match task to skills: Asking your employees to be great at everything just isn’t efficient instead, before giving an employee an assignment, ask yourself: is this the person best suited to perform this task? If not find some one else whose skills and styles matches your needs. And praise immediately about the job done by the employee


·        Communicate Effectively: Every leader knows that communication is the key to a productive workforce so encourage your employee to occasionally adopt a more antiquated form of contact …. Voice to voice communication. Having a quick meeting or a phone call can settle a matter that might have taken hours


·        Keep Goals clear and focused: You can’t expect employees to be efficient if they don’t have a focused goal to aim for. If goal is not clearly defined and actually achievable, employees will be less productive. So try to make sure employees assignments are as clear and narrow as possible. Let them know exactly what you expect out of them and tell them specifically what impact this assignment will have.

One way to do this is to make sure your goals are “SMART” – Specific, Measurable, Attainable, Realistic and timely


·        Cut out the Excess: If possible try not to give employees smaller, unnecessary task when they are focused on a large goal. Take a look at the team’s routine and see if there is anything if you can remove to give employees more time to focus on higher priority assignments.


·        Train and Develop Employees: There are a number of ways that you can support employee development: individual coaching, workshops, courses, seminars, shadowing or mentoring or even just increasing their responsibilities. Offering these opportunities will give employees additional skills that allow them to improve their efficiency and productivity


·        Incentivize Employees: One of the best ways to encourage to employees to be more efficient is to actually give them a reason to do so. Recognizing your workers for a job well done will make them feel appreciated and encourage them to continue increasing their productivityWhen deciding how to reward efficient employees, make sure you consider their individual needs or preferences for example one employee might appreciate public recognition, while another would prefer a private “thank you”. In addition to simple words of gratitude.

·        Give Each Other Feedback:  There is no hope of increasing employee efficiency if they don’t know they are being inefficient in the first place. This is why performance reviews essential – measure your employees performance, then hold individual meeting to let them know where they are excelling and what area they need to work on. After reviewing your employees ask them what you could do to help them improve. Maybe they would like a little more guidance on certain tasks or would prefer a little more room for creative freedom. Asking for feedback not only gives you clear immediate ways to help your employees improve but also encourage a culture of open dialogue that will allow for continued development over time